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OPERATING BUDGET CALENDAR

Fiscal Year 2009-10


 

February 9              Personnel worksheets issued for verification.

         

                              Budget & Research Department issues calendar and instructions for requesting the following internal review items:

          audio-visual/media equipment

          building modifications

          cellular telephones & communications devices

          copiers

          furniture and office equipment

          G.I.S. software/hardware

          technology requests

          leased space

          microfilming

          radios, radio systems, and maintenance

          special mail-outs

          telecommunications and phone equipment/lines

          vehicles and major equipment

          other major capital outlay/specialty items.

 

February 17            City Council agrees on Bond Referendum Propositions to be submitted to the voters.

 

February 20            Requests due to service departments for internal review items listed above.

 

                              Changes to Personnel worksheets due to Budget & Research Department.

 

February 23            City Council considers an Ordinance calling for the Bond Referendum Election.

 

February 27            Estimated cost list of frequently purchased items due to Budget & Research Department from Purchasing, Public Safety Communications, Telecommunications, and Technology Services for inclusion in the Budget Preparation Manual.

 

                              Various Departments submit indicators to Budget & Research Department for inclusion in the Budget Preparation Manual.

 

                              Preliminary FY 2009-10 Personnel requests submitted to Technology Services, Human Resources, and City Manager.

 

February 27            Equipment Services distributes recommendations for vehicle and rolling stock replacements.

 

March 6, 7              City Council Core Business Matrix Worksession.

 

March 12                Budget & Research Department meets with City Manager and Executive Directors to present mid-year revenue and expenditure forecast, review preliminary assumptions, and set budget parameters, targets, and goals.  Status of the Community Investment Program is also discussed.

 

March 16                Cost information and recommendations due back to departments on internal review items.

 

March 19, 23          Budget & Research Department staff provides training on instructions, forms, automation, supplements, and other issues.

 

March 23                Budget & Research Department presents FY 2008-09 Status Report and Three-Year Financial Summary to City Council for review and input.

 

March 25                At Management Team meeting, Budget & Research Department gives overview and distributes instructions, forms, and departmental targets.

 

April 10                   Budget & Research Department re-assesses revenue estimates for the current and upcoming year and advises the City Manager of these changes.

 

April 20 - May 8       Citizen input meetings in community with specific groups, including the Chamber of Commerce and Homeowners Council, as requested.

 

May 8                     All departmental Operating Budgets due to area Executive Directors.

 

May 9                     2009 Bond Referendum election.

 

May 15                   All deparODepartmental Operating Budget requests due in Budget & Research Department.

 

May 18 - June 17    Budget & Research Department compiles total Operating Budget requests and Community Investment Program requests.

 

June 11                  Technology Services Steering Committee prioritizes all departmental Technology Requests and submits recommendation to the City Manager.

 

June 17                  Budget & Research Department presents total request to City Manager with highlights, issues, options, and recommendations.

 

June 12, 17, & 18    City Manager reviews Operating Budgets and Community Investment Program with all department heads.

 

June 26                  City Manager gives final instructions to Budget & Research Department.

 

July 8                     Budget & Research Department notifies departments of preliminary funded FY 2009-10 requests.

 

July 17                    Draft Operating Budget and Community Investment Program submitted to City Manager for review.

 

July 29                    City Manager submits FY 2009-10 Recommended Budget and Proposed Community Investment Program to City Council.

 

August 10               PresentatiPresentation of Proposed Community Investment Program to the City Council.

 

Public Hearing on Operating Budget and Community Investment Program.

 

Approval of Appraisal Roll.

 

                              Vote on proposed tax rate increase, if necessary.

 

August 15               City Council Budget Worksession.

 

August 24               1st Public Hearing on tax rate.  (If Required)

 

September 1           2nd Public Hearing on tax rate.  (If Required)    

 

September 14         City Council adopts Operating Budget, Community Investment Program and sets Tax Rate.

 

October 1               New fiscal year begins.

 

The Budget and Research Department reserves the right to make changes to this calendar, as required or may be appropriate, to facilitate the timely execution of tasks and required productions of publications.

 

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