Special Events & Permits

Do you need a permit?

The City of Plano Ordinance requires a Special Event permit for temporary gatherings or organized activities including but not limited to, parades, bike races, marathons, walk-a-thons, fireworks displays, concerts, carnivals and other types of distance events or festivals, utilizing or impacting City owned property and that meets the following:

Is reasonably expected to have a hundred (100) or more attendees per day at a City facility outside of the facility’s normal, daily, and intended use.
Impacts City property, a City Street, or other City public right-of-way in a manner that requires dedicated City resources to maintain public safety other than as permitted under Chapter 19, Article V- Street and Thoroughfare Closures.
Is temporary, is reasonably expected to have a hundred (100) or more attendees per day;

and

Is inconsistent with the permanent use to which the property (public or private) may legally be used or zoned, or the occupancy levels permitted on the property; and
Includes one of the following: set up of temporary structures including, but not limited to, tents, stages, fence, Amusement Rides; use of sound amplification equipment such that the sound is plainly audible on private property or for fifty (50) feet or more.

Special Event Fees

Please see below for fees associated with Special Events. A link to apply for a permit is at the bottom of this page.

Special Event Permit Fees

100-2500 attendees- $100

Over 2500 attendees- $250

Minimum Fee per Special Event- $100

Site Restoration Fee for Trail Use

Fee per Individual Participant- $2

Other Common Cost Associated with an Event

Police- $70hr per officer – The number of police officers required will be determined by the Special Event Police Liaison

Food Permit = Temporary Food Permit is required (Environmental Health Dept)

Temporary food permit - $95

For a non-profit - $20

For a food establishment with an annual City Of Plano permit - $20

Late fee - $50

A Late Fee is assessed if your application is submitted less than five (5) working days prior to the event, or 14 working days prior to the event if five (5) or more booths are permitted for the event. Applications WILL NOT be accepted after 4:00 p.m. on Thursday immediately preceding event.

EMS- Plano Fire department will determine if there is a need for EMS services and provide event organizers with a quote.

Event Insurance- The host organization must provide proof of insurance as required by this application agreement.

Alcohol Permit- A TABC permit and Host Liquor Liability Insurance is required.

Optional Fees

Parks Staff (Park property only)- $35 hr./ per person-minimum of 4hrs + equipment fee (equipment fee includes trailer & truckster-2 seater with a bed-size of a golf cart)